Job Vacancy - Office Manager (Maternity Cover)
Who we are
SwimTrek is a leading specialist tour operator, creating unforgettable swimming holidays in some of the world’s most beautiful locations. From the Mediterranean to the Caribbean, our trips attract customers from all over the world who are passionate about travel, adventure and the outdoors.
We’re looking for an organised, proactive, and people-focused Office Manager (Maternity Cover) to join our Brighton HQ on a 12 month Fixed Term Contract. This is a fantastic opportunity for an experienced Office Manager or People Coordinator who enjoys keeping things running smoothly and creating a positive workplace environment.
Office Manager
Covering the People and Workplace Manager's maternity leave, this role sits at the heart of our Brighton office, supporting the Managing Director and wider HQ team. You’ll coordinate day-to-day office operations, support core people processes, and help maintain a welcoming and well-organised workplace.
You’ll work with established processes and have support from the Managing Director and external advisers where needed.
Key Responsibilities
People & HR Coordination
- Coordinate onboarding for new starters, including contracts and inductions
- Maintain employee records and the Staff Handbook
- Coordinate performance reviews and appraisal administration
- Support recruitment logistics, including interview scheduling and candidate communication
- Support seasonal Swim Guide recruitment administration
- Act as a first point of contact for general staff queries
Office Management & Workplace Experience
- Ensure the smooth day-to-day running of the Brighton office
- Maintain a welcoming, well-stocked, and well-organised workspace
- Liaise with landlords, suppliers, cleaners, and IT support
- Act as first point of contact for office IT and Endless Pool coach queries
- Coordinate health & safety checks and workplace documentation
- Support B Corp administration and recertification processes
Culture, Communication & Support
- Help maintain SwimTrek’s positive, people-first culture
- Support internal communications and team presentations
- Help organise team meetings and staff events
- Support payroll administration alongside Finance
About You
You’ll thrive in this role if you are:
- Experienced in office management or workplace coordination
- Highly organised, with strong attention to detail
- A friendly and confident communicator
- Able to manage multiple priorities independently
- Comfortable handling confidential information
- Proficient in Microsoft Office (Outlook, Word, Excel)
Desirable (but not essential):
- Passion for swimming or adventure travel
- HR training or qualifications (e.g. CIPD)
- Travel industry or overseas work experience
Why Join Us?
- Be part of the world’s leading open-water swimming holiday company
- Work for a certified B Corp committed to positive impact
- Join a supportive, friendly, and passionate team
- Enjoy a unique beachfront office location in Brighton
About SwimTrek:
- LOCATION: Office based - located on Brighton Beach (Sea Lanes) overlooking a 50m pool and the sea.
- SALARY: Market rate
- HOLIDAYS: 33 days (inc. Bank Holidays)
- PENSION: enhanced employer contribution
- WORKING HOURS: Full time based on 37.5 hours a week.
- FLEXIBLE HOURS: Between 8AM-6PM with remote working options.
- OTHER INCENTIVES (but not limited to):
- Performance related bonus
- Discounted travel
- Personal budget for sporting challenge/professional development
- Swim Coaching sessions
- Team away trips
Full Job Description
How to Apply
If you feel that you are the right person for this position and that you can bring the required skills to the role, apply here, or click the button below by Sunday 29 March 2026.
Interviews will be conducted on a rolling basis, so the position may be filled before the advertised closing date.
Make a splash with your career – join SwimTrek as our Office Manager (Maternity Cover)!